This is an opportunity for the entire community to celebrate the launch of a ten+ year collaboration to promote and support each Dreamer in achieving their dreams.  The ceremony is typically held in the auditorium at the high school where the Dreamers will attend.  It begins with a celebration dinner (or cake) with the families, and then a ceremony provides the opportunity for those who made the Class possible, and for the Dreamers and their families, to hear the Dreamers express their goals for the future, and hear testimonials from past Dreamers and parents.  

A committee is formed to plan the Dedication Ceremony.    The committee is composed of the CEO, Development staff, sponsors, PD, ACs, and any interested volunteers.  The PD’s role is focused on the Dreamers and the parents.  Generally, the PD will be responsible for preparing the Dreamers for the ceremony, being the primary liaison at the high school, and for coordinating any parent efforts (for past celebrations, this has included decorations and food, but is open for parent consideration).  See other samples of ceremony items, on the ihad server, in respective Class folders.

Sample Checklist for Planning Committee

To Do Who Due Date Notes
Secure location Lori/Nina 11/2015 Boulder High School
Determine theme/singer  Cathie 01/2015 Sam Steele
Design invitation (print and electronic) Nina 03/05
Make list of invitees (donors) PD/Lori 03/05 Sponsors, families, board
Recruit Alumni Parent and Dreamer to speak Cathie/Adriana 03/15 Gabriel Granillo
Recruit speakers and collect speeches (Principal, Superintendent, BHP ED, City of Boulder) Lori 03/15
Gifts for Dreamers (bags, CU gift, etc.) Lori 04/01
Secure book donation/order Cathie / PD 04/01
Arrange for photographer & videographer  Kasia 04/01 Tricia Rubio, Matt Corliss, Terry Bittner
Order certificate frames Nina 04/01
Press release  Kristin 04/01
Get food donated/discounted Nina/Adriana 04/01
Arrange for drinks (lemonade & containers, ice) Nina 04/01
Cake donation (bring knives to cut cakes & plates) Nina/Sur Rae/Elsbeth 04/01 One family is making a cake, request is submitted to Costco
Invite families, board, donors to dedication ceremony and get RSVP’s to PD Tracy/Lori  04/01
Prepare Dreamers for ceremony

*practice saying pledge & traits loudly w conviction

*Practice saying their name, age, dream and why

Tracy / ACs 04/01-29
Design and print programs Nina 04/01
Collect and Edit speeches from parent and Dreamer

Collect speeches from Bruce Messinger, Karen Rahn, Betsey Martens, Lori Canova

Cathie 04/10
Inventory of plates, napkins, utensils, cups Sur Rae 04/10 363 forks, spoons, napkins 247 plates, 256 cups
Coordinate logistics with Boulder HS:  marquee announcement, hanging of banner, lighting, podium, 2 microphones, risers, stage set up Tracy/Nina/Sur Rae 04/10
Site tour of Boulder HS for staging (secure 2 rooms for Dreamers to change into) Tracy/Nina 04/10
Determine t-shirt sizes Tracy/ ACs 04/10
Design and order t-shirts Jeanette 04/10 Pablo Garza
Write agenda and script Lori 04/15
RSVP’s due to PD by April 15 Tracy and Lori 04/15
Make Dreamer certificates Elsbeth 04/17
Coordinate decorations committee 

*pick up butcher paper (if needed)


Tracy and Parents 04/15
Make Dreamer reservation signs (four are needed) Oak ACs 04/15 Bring tape to put on seats
Recruit and coordinate volunteers for event

*behavior management during ceremony; set up; clean up; registration; time keeper

Ashley/Nina 04/15
Translation of event Cathie 04/15 Enrique?
Frame certificates and put in alpha order Nina 04/17
Decorate auditorium (podium placement, microphones working, banner placement, reserve rows for Dreamers) Parents?/ACs/volunteers Day of
Set up registration (name tags, brochures, sign in sheet) ACs and other volunteers Day of
Before event, pull out certificates for any kids who aren’t there PD/ACs Day of
Decorate cafeteria (chairs, tables, table cloths) Parents?/ACs/volunteers Day of
Dedication Ceremony Everyone! Day of
Bring banners to hang (two IHAD banners) Nina Day of
Make Class poster Central AC? 05/15
Recruit new mentors and tutors  Volunteer Dept Ongoing
Develop wish list of items needed for class Lori, PD, Cathie Ongoing

Sample Dedication Ceremony Agenda (Program in English and Spanish)

April 29, 2014, 5:00 – 7:00 p.m.

3:00 – 4:45 p.m. Set up 

4:45 – 5:25 p.m. Families/guests arrive – register/dinner (parents, ACs, sponsors serve)

5:25 p.m. Welcome and Thank You’s– Olimpia Mejia, Program Director

  • Thank parents, Deli Cioso’s, and Costco for dinner
  • Ryan Trupp Photography for the photos
  • Committee and parent council for decorations
  • Overview of rest of evenings agenda – at 5:30 p.m. Dreamers to classroom and everyone else get a seat in the auditorium

5:30 – 5:40 p.m. Dreamers assemble in classroom, put on t-shirts and line up in alpha order

5:40 – 5:45 p.m. Jenn Minor plays guitar/sing song – Dreamers dance

5:45 – 5:51 p.m. Lori Canova (“I Have a Dream” – Boulder County CEO

5:51 – 5:55 p.m. Don Haddad (Superintendent, SVVSD)

5:55 – 6:00 p.m. Stephen Hoel (Principal, Rocky Mountain Elementary School)

6:00 – 6:10 p.m.  Dennis Coombs (Mayor of Longmont) – reads out of Dreamer book

6:10 – 6:13 p.m. Javier Perez (Dreamer Alumni)

6:13 – 6:19 p.m. Alicia Martinez (Aspen Dreamer Parent)

6:19 – 6:20 p.m. Lori introduces Olimpia Mejia, Program Director

6:20 – 6:50 p.m. Dreamer Dedication (Olimpia Mejia to introduce Dreamers, Dreamers will state their dreams and put leaves with dreams on poster, sponsors give certificates, and Dreamers get on risers) 

6:50 – 7:00 p.m. Alumni Dreamer will lead the Dreamers to recite 6 traits and pledge in English & Spanish

7:00 p.m. Officially present the new Class of Dreamers!

7:00 p.m. Photos (Dreamers, sponsors and New Class Staff/AC’s), hand out Bags

7:00 – 8:00 p.m. Clean up